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Car rental in Moscow > Car rental conditions and agreement > Standard rental agreement form

Standard rental agreement form

The following terms and conditions of vehicle rent are mandatory and must be fulfilled in order for you to rent a vehicle. Signing the rental agreement you, the customer/customer representative (hereinafter called «You»), accept these terms and conditions.

1. Rights and responsibilities of the Customer

1.1 If you are the owner of a service card which includes car replacement service № A1 001212, you have the right to rent a vehicle free of charge for the first 3 (three) days. You can use this right only 1 (once) during the whole period of validity of the card mentioned above. After the first 3 days the rented vehicle will be given to you on the terms shown in the rates and conditions of car rental fixed by AvtoProfi (appendix № 2).

1.2 You guarantee that you or any other person, authorized to drive the Vehicle, in accordance with these Terms and Conditions:

  • have all the necessary permits, certificates, licence as well as the power of attorney to drive the Vehicle;
  • have not previously been disqualified from driving in any other country;
  • in relation to these individuals there is no:
    • court decision on driving disqualification and you are not prosecuted for being involved in a car accident that resulted in enforcing administrative, criminal or other sanctions;
    • existence of the facts of criminal prosecution;
    • presence of physical and/or mental illnesses or disorders which can prevent from driving the Vehicle;
    • drink or/and drug driving disqualification.

1.3 When collecting the Vehicle, you must inform of all complaints you have about any defects found and list them in the document given with the rental agreement.

1.4 You must reimburse AvtoProfi for any damage to the Vehicle caused by you during the rental duration if the damage is not covered by the insurance money.

1.5 You must guarantee the safety of the Vehicle during the rental period.

1.6 You must fuel the Vehicle at your own expense with the correct type of fuel stated in the document given to you.

1.7 You must take care of the Vehicle, keep it in good repair and condition, carry out usual checks such as engine oil level and other fluids, tyre pressure and any other individual systems of the Vehicle. If you discover any defects or fall of fluid level, you must inform AvtoProfi immediately.

1.8 You must monitor the current mileage of the Vehicle and provide it for MOT every 15000 km in accordance with the MOT recommendations and schedules of the car maker. In case of failure or improper performance of obligations provided for hereby, you must pay 5000,00 roubles excluding VAT in fines at AvtoProfi’s request.

1.9 In case of failure or improper perfomance of 1.6-1.7 by you, the Vehicle will be withdrawn from warranty by the decision of the official dealer or if any defects occur as a result of failure of MOT (late inspection), they will be considered to be under no warranty, you must pay the repair costs of these defects.

1.10 You undertake to lock the Vehicle and make use of the Vehicle’s alarm when parking it. The Vehicle keys and documents must remain with you at all times. You must not leave the keys or the Vehicle documents in the Vehicle.

1.11 You must not leave Moscow or Moscow region — without AvtoProfi’s prior written consent unless otherwise specified in the agreement/the rental document.

1.12 You must not use the Vehicle for the purposes for which it is not intended. You must not use the Vehicle for pushing or towing another vehicle, participating in rallies, travelling on non-paved roads, giving driving lessons etc. You must not drive the Vehicle under the influence of alcohol, drugs or any other type of narcotic substances.

1.13 You must not alienate the Vehicle in any form, including re-rental, pledge, subrental, etc., conclusion of any other agreements with third parties on the use of the Vehicle, carrying passengers for hire or reward, use by other persons. You must not remove or change any external symbols on the rental vehicle.

1.14 You must not do any kinds of repairs in relation to the Vehicle without written confirmation from AvtoProfi except for repairs of damaged tyres (removing wheels, tyre repair, installing wheels).

1.15 You must pay for parking, any fines or any other charges for which you may be liable at your own expense. You will be totally liable for all law suits and claims of third parties in connection with failure to comply, failure and/or improper performance of these terms and conditions, furthermore, you will be liable for all law suits and claims of third parties connected with any damage occurring to third party property while you take possession of the Vehicle. In the event of payment of these costs and expenses by AvtoProfi, you must refund AvtoProfi for all these costs.

1.16 You must know and comply with the traffic regulations of the Russian Federation. In the event of the traffic regulation violations to be recorded by speed cameras operating in automatic mode, you must report to the appropriate department of traffic police to be prosecuted for administrative liability. If a traffic fine is paid by AvtoProfi, you must refund AvtoProfi the same amount of the fine.

1.17 You must immediately inform AvtoProfi of all damage to or breakdowns of the Vehicle, its theft or loss on other grounds. In the event of threat of damage to the Vehicle or its breakdown, you must stop the use of the Vehicle and inform AvtoProfi immediately.

1.18 In the event of an accident, you must:

  • carry out their duties stipulated by the traffic regulations of the Russian Federation, inform the traffic police and AvtoProfi of the accident immediately;
  • receive an accident report, a police certificate of the established form from a traffic police officer, check the accuracy of the information stated — Name and surname, № of driving licence, a vehicle registration certificate, check the presence of all damages to the Vehicle in the report or certificate, check the presence of the corner mark of traffic police;
  • specify procedure and terms of possible postexecution of documents, namely the date, time and place of receiving the decision if their presence is stated in the certificate of the established form;
  • write down witnesses’ names and surnames, their passport details, phone numbers and addresses;
  • within 10 days (unless other term is stated for collection of the documents needed) provide AvtoProfi with original documents confirming the occurrence of the accident and its consequences with the indication of its circumstances as follows:
    • documents to recognize the accident as an insured one, including information of the other participants of the accident (a copy of the report and court decision on the administrative offence (if any made)
    • certificates of the established form and an attested initiation or rejection of a criminal case, if any. In the event of a criminal case you must provide AvtoProfi with the court decision (an attested rejection of a criminal case, suspension of a criminal case, a sentence or a court decision ).

1.19 In the event of damage to the Vehicle caused by illegal actions of third parties, fire, explosion, natural disasters, fall of foreign objects, damage to the Vehicle by pets, you must:

  • inform the police immediately and make a complaint of these incidents in the area where one of the things mentioned above occurred, in the event of fire or explosion of the Vehicle, — inform the police and Russian State Fire Service, inform AvtoProfi immediately;
  • receive notification from the police;
  • within a certain period receive an attested copy of the initiation or rejection of a criminal case, a document with the list of damages to the Vehicle, containing other necessary information; concerning fire, explosion — initiation from Russian State Fire Service; concerning natural disasters- a reference from the authorities which monitor the state of the environment (hydrometeorological service), confirming the event as a natural disaster or a hazardous natural disaster and confirming the complaint made to the police in the area where it occurred to make a formal report of damage caused by a natural disaster; concerning fall of foreign objects — references of the form established by the MIA confirming the fact with the list of damages to the Vehicle; concerning damage to the Vehicle by pets — references of the form established by the MIA confirming the fact with the list of damages to the Vehicle;
  • within 5 days (unless other term is stated for collection of the documents needed) provide AvtoProfi with original documents confirming the occurrence of the accident and its consequences with the indication of its circumstances as follows:
    • an attested copy of initiation or rejection of a criminal case,
    • a document with the list of damages to the Vehicle, containing other necessary information,
    • concerning fire, explosion – initiation from Russian State Fire Service,
    • concerning natural disasters- a reference from the authorities which monitor the state of the environment (hydrometeorological service), confirming the event as a natural disaster or a hazardous natural disaster,
    • confirmation of the complaint made to the police in the area where it occurred to make a formal report of damage;
    • concerning fall of foreign objects – references of the form established by the MIA confirming the fact with the list of damages to the Vehicle;
    • concerning damage to the Vehicle by pets - references of the form established by the MIA confirming the fact with the list of damages to the Vehicle.

1.20. In the event of loss of the Vehicle, you must:

  • inform the police immediately calling «02», lodge a statement with the nearest police station, infrom AvtoProfi;
  • receive notification from the police;
  • receive an original document of initiation of a criminal case on theft of the Vehicle;
  • provide with attested copies of initiation, rejection or suspension of a criminal case on theft;
  • provide with a vehicle registration certificate, the keys, notification and an original reference of initiation of a criminal case;
  • other documents connected with the incident occurred.

1.21 In cases stipulated by 1.17-1.19 of these terms and conditions, you must report to the insurance company specified by and on request of AvtoProfi to lodge a statement about an insured accident.

2. Rights and responsibilities of AvtoProfi

2.1 AvtoProfi guarantees that at the start of the rental period the Vehicle is in proper working condition and suitable to use for the purposes for which it is intended. No breakdown of the Vehicle during the rental is regarded as breaking the terms of this agreement by AvtoProfi.

2.2 If the Vehicle becomes un-roadworthy or unfit, AvtoProfi will replace the Vehicle at its own descretion if possible.

2.3 AvtoProfi is not liable for any costs of any breakdown of the Vehicle unless they have arisen through the fault of AvtoProfi. Under no circumstances will AvtoProfi accept any liability for loss or damage to property or items that may have been left in the Vehicle.

2.4 AvtoProfi is entitled to terminate the rental agreement at any time and require immediate return of any Vehicle still on rent in the event of breaking the terms of this agreement by you or in the event of providing false information by you when signing this agreement. In this case you must return the Vehicle immediately as soon as AvtoProfi so requests.

2.5 AvtoProfi reserves the right to terminate this agreement on other or additional grounds upon request, if these grounds are reasonable or detrimental to AvtoProfi.

3. Responsibilities of the Customer at the end of rental.

3.1 You undertake to return the Vehicle to AvtoProfi at the agreed place, date and at the time indicated in the rental agreement or in any rental location of «AvtoProfi».

3.2 Return of the Vehicle to a location that is different to the one stated in your rental agreement is only possible by prior agreement of you and AvtoProfi.

3.3 The end of your rental agreement is defined by the return of the Vehicle and its keys to AvtoProfi at the agreed location and by signing the document of vehicle return. If you fail to return the Vehicle at the agreed time stated in the rental agreement/rental document, AvtoProfi has the right to lodge a statement on theft of the Vehicle with the police of the Russian Federation.

3.4 You must return the Vehicle to AvtoProfi in the same condition as it was provided at the start of the rental, you must take care of the Vehicle and keep it in good condition during the rental period, excluding any breakdowns or damage of the Vehicle through your fault. In the event of any breakdowns or damage to the Vehicle that has incurred during the rental as a result of improper use of the Vehicle, including breach of car maker’s warranty of the Vehicle, you must reimburse AvtoProfi all expenses for repairs.

3.5 AvtoProfi is not liable for any items that you leave in the Vehicle.

4. Rates and terms of payment

4.1. The total charges for each rental is determined according to the price list applicable at the time of rental.

4.2. All payments under the agreement are made in roubles.

4.3. Your payment of car rental under the agreement is made on terms of 100% prepayment. Payment of additional services in case of extending the rental duration of the rental agreement by phone is made on return of the Vehicle and after signing the document of vehicle return.

4.4. Payments under the agreement can be made by cash at the counter of AvtoProfi, by your bank card, by transferring the money to AvtoProfi’s account or via cash machines of Credit Bank of Moscow.

4.5. The date of payment is the date of receipt of the money on AvtoProfi’s account or the date of payment in the till of AvtoProfi or the date of payment by bank card.

4.6. If you have failed to return the Vehicle at the time indicated on the rental agreement, AvtoProfi reserves the right to charge you for the period of delay, the rate AvtoProfi will charge you will be calculated in accordance with the agreement. Late return of the Vehicle is considered the delay of more than 1 hour.

4.7. The charge for the rental in the event of exceeding the mileage limitation according to the price list is determined on the basis of speedometer readings.

4.8. Interest which AvtoProfi will add every day to any amount you do not pay AvtoProfi on time under this agreement is at the rate of 1.0 %.

4.9. At the final payment under this agreement you must make all payments stipulated by the rental agreement, including payments for the services and you must reimburse AvtoProfi for any damage to the Vehicle, and refund AvtoProfi for any costs it incurs. The final payment is made at the same time you return the Vehicle at the end of the rental.

4.10. You reserve the right to return the Vehicle earlier than the return date indicated in the agreement. In this case, the total charge of the rental will be determined according to the price list and the actual time of use of the Vehicle plus one day of the rental. When extending the rental duration, you and AvtoProfi add an additional agreement to this rental agreement.

4.11. You must return the Vehicle in clean condition with the same level of fuel as at the start of the rental. Otherwise, you must wash the Vehicle and refuel the tank of the Vehicle at your own expense.

4.12. In the event of prescheduled termination of this agreement, the mutual settlement between the parties is made within 5 working days.

5. Concluding provisions

5.1. This agreement is governed by the laws of the country in which it is signed. All disputes may be settled in the courts where you reside, namely: Butyrskiy Court of Moscow.

5.2. All amendments to this rental agreement are valid only in writing and duly countersigned by both parties.

5.3. In other cases which are not stipulated by this agreement, both parties must be guided by the legislation of the Russian Federation.

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